Key dates

  • Abstract submission deadline [EXTENDED]:
    28 March 2016
  • Early booking deadline for exhibitors:
    29 April 2016
  • Submission deadline for the Early Career Researcher session:
    30 June 2016
  • Early registration deadline:
    10 July 2016
  • Paper submission deadline:
    22 July 2016
  • Registration deadline:
    12 August 2016

Information for presenters

Oral presentations

Speakers are requested to bring their presentation on a USB in .pdf or .ppt format and hand it to the venue technician based in speaker preview room no later than the break preceding your session. The technician will load, validate and distribute the presentation to the appropriate lecture theatre via the computer network. To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary.

The speaker preview room is located in Dochart Room 2. The speaker preview room will be available during the following times:

Monday 07:30-17:30
Tuesday 08:00-17:30
Wednesday 08:00-13:00
Thursday 08:00-17:30
Friday 08:00-13:00

Speakers should arrive at the meeting room at least 10 minutes before the session commences to meet the chairperson. Technicians will be available in each lecture theatre to support speakers.

The electrical current in the UK is 230v AC and 3 pin plug sockets. If you need an adapter, please bring one with you.

Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative, and must be agreed with the stage technician in advance. Mac users should ensure that they bring the correct connection cable (VGA) with them.

Poster presenters

Posters will be on display in Halls 1 and 2 with three dedicated poster sessions as scheduled in the programme (A, B and C). During poster sessions, presenting authors are asked to stand close to their boards to answer questions and facilitate discussions on their work.

Boards are 2340mm tall 946mm wide. Posters should therefore be prepared no larger than A0 in size (84.1 x 118.9 cm / 33.1 x 46.8 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied. 

Please place posters on the poster board number that matches your allocated number in the poster programme. Posters should be mounted and removed at the following time:

  • Poster session A – Monday 22 August – 16:45 – 18:45
    Mounting time: from 16:00 Sunday afternoon – must be mounted by 14:30 Monday
    Removing time: from 19:00 Monday Evening – must be removed by 11:00 Tuesday*

  • Poster session B – Tuesday 23 August – 16:45 – 18:45
    Mounting time: from 13:00 Tuesday afternoon – must be mounted by 14:30 Tuesday
    Removing time: from 20.30 Tuesday – must be removed by 11:00 Wednesday*

  • Poster session C – Thursday 25 August 16:45 – 18:45
    Mounting time: from 09:00 Thursday morning– must be mounted by 14.30 Thursday
    Removing time: from 19:00 Thursday – must be removed by 19:30 on Thursday*

*Although we will endeavour to save poster material, no guarantee can be made for posters not removed by the correct time.

Poster prizes will be awarded to the best student poster. All eligible posters will be noted with a colored dot on the poster number. Please speak to the registration desk if your poster is not entered into the competition but you believe you are eligible.